The Dental Law Partnership is committed to keeping your information private. By ‘your information’ we mean any information or personal data about you that you or third parties provide to us.
How we collect your information
We will collect personal information from you directly and with your consent when you contact us to enquire about your claim, and during the course of your claim.
We will obtain information from your dental and medical records.
We may obtain information from other parties involved in your claim such as your opponent, practitioners who treat you or experts who examine you.
What do we use your information for?
Your information is used in order to investigate, advise, represent and assist you with your dental negligence claim.
What information do we hold?
In order to assist you with your claim we will need to obtain, process and store some or all of the following information:
How we manage and protect your information
We protect all the personal information we collect whether in digital or other format. We maintain high levels of security on our premises and in respect of our computer servers where our digital data is held. Our computer servers are backed up and encrypted, and the relevant backups are held off-site as well as on-site. Recovery tests are periodically carried out.
Access to personal information is strictly controlled and restricted. Personal information is held in an encrypted form on servers and cannot be read without the secure electronic keys; therefore the information is protected from unauthorised access.
We use industry-standard digital security measures, such as current anti-virus protection on workstations and servers, spam and virus filters on email. All computers are regularly updated to fix security issues
Data processing outside the UK
We may transfer some of your personal information to a dental expert in Australia so that your claim can be assessed. We comply with UK data protection laws and have procedures in place to ensure your personal information is encrypted and secure at all times.
Disclosure to third parties
We do not sell your information to third parties.
We will not disclose information regarding your claim to anyone without your prior approval unless we are legally required to do so or in the event of a sale of the business.
We will not provide your information to other parties for marketing, advertising or other uses without your prior and express consent to do so.
In order to investigate, advise and represent you in relation to your dental negligence claim it will be necessary to disclose your information to trusted third parties who assist us in conducting our business or servicing your claim, so long as those parties agree to keep your information confidential. Trusted third parties may include the Court, your opponent and/or their representatives and any experts or Counsel nominated by you or your opponent.
On signing a Conditional Fee Agreement with the Dental Law Partnership we will ask you to confirm that you have read our privacy notice and that you consent to us collecting and processing personal information about you in line with this policy.
You can withdraw your consent at any time. Please contact us if you wish to do so.
If you withdraw your consent we may not be able to provide services to you.
Withdrawal of consent after signing the Conditional Fee Agreement will effectively end our Conditional Fee Agreement and you may incur liability for any costs and disbursements we have incurred on your behalf.
How long do we keep your personal information?
We may keep your information for up to 7 years following the conclusion of your dental negligence claim for one of the following reasons:
We may keep your personal information for longer than 7 years if we cannot delete it for legal, regulatory or technical reasons. We may also keep it for research and statistical purposes. If we do we will make sure that your privacy is protected and use it only for those purposes.
If you wish to access your personal information or exercise any of these rights please contact Helen Coleman, Data Protection Officer.
Identity and contact details of the data controller
The Dental Law Partnership Solicitors Limited trading as the Dental Law Partnership is the controller and processor of data for the purposes of the General Data Protection Regulations.
If you have any concerns as to how your personal information is processed you can contact:
Helen Coleman, Director and Data Protection Officer for the Dental Law Partnership.
By email: firstname.lastname@example.org
By post: Alvaston House, Middlewich Road, Nantwich, Cheshire, CW5 6PF.